Privacy | apartnerineducation

Updated 2026

Approved by the Board of Trustees 26th June 2026

Who is covered by this policy?

Employees, Trustees and website visitors.

Statement

UK General Data Protection Regulation (“UK GDPR”).

Please read the following information carefully. This privacy notice contains information about the data collected, stored and otherwise processed about you and the reasons for the processing. It also tells you who APIE shares this information with, the security mechanisms APIE has put in place to protect your information and how to contact APIE in the event you require further information.

About us

A Partner in Education (APIE, registered at 91 Eaton Terrace, London, SW1W 8TW (“APIE”) is a ‘data controller’ for the purpose of relevant data protection legislation, including the UK General Data Protection Regulation (“UK GDPR”) for the information which it collects for marketing, recruitment and employment purposes.

If you need to contact APIE about your information or the processing carried out you can use the contact details at the end of this document.

What does APIE do with your information?

Information collected are your personal details and donations made to APIE.

Information collected from other sources

The same categories of information may also be obtained from third parties such as the media, fundraising organisations and from those who may have recommended APIE to you.

How APIE uses your personal information

APIE may use your personal information for the following purposes:

For communications such as newsletters
To request/apply for funding
To recruitment of staff
To fulfil equality and diversity and other regulatory requirements
To procure goods and services; vii. to manage matters relating to employment, including payroll [and pensions]
To respond to requests for references
To respond to potential complaints or make complaints
To carry out anti-money laundering and terrorist financing checks
For record keeping services
To create an individual profile for you so that we can understand and respect your preferences; and
To personalise and/or tailor marketing communications to you;
as otherwise required or permitted by law.

When you interact with our digital platforms, we may also automatically collect the following information about your visit:

How you have reached our digital platform and the internet protocol (IP) address you have used,
your browser type, versions and plug-ins and your operating system.
Your journey through our digital platform, including which links you click on and any searches you made, how long you stayed on a page and other page interaction information
information collected in any forms you complete such as online enquiry forms; and
news, offers and opportunities from us.

The processing of personal data is necessary for the purposes of legitimate interests pursued by the APIE, such as, including notifications about upcoming events and to tailor our communications to you in line with your preferences.

We do not process special categories of personal data for marketing purposes.

Website, Digital Platforms and Cookies

Please note that our website, www.apartnerineducaton.org.uk and other digital platforms may contain links to third party websites/digital platforms which are provided for your convenience. We are only responsible for the privacy practices and security of our own digital platforms and therefore we recommend that you check the privacy and security policies of each and every other website/digital platform that you visit.

In common with many other website operators, we use standard technology called ‘cookies’ on our website. Cookies are small pieces of information that are stored by the browser on your computer’s hard drive and they are used to record how you navigate websites on each visit.

For further information on how we use cookies you can access a copy of our Cookie Policy here.

Marketing and promotion

In relation to personal information collected for marketing purposes, the personal information consists of:

Names, contact details, and name of organisation.
The nature of your interest in APIEs’ marketing.
Your attendance at APIE events.

You may contact APIE using the contact details at the end of this document if you no longer wish to receive such invitations or information.

Whether information has to be provided by you, and why

If you apply to APIE for a position or are seeking a reference or are a member of staff, your personal information has to be provided to APIE. This is so that your application/reference can be properly assessed/your employment records, pay and pensions can be administered and to enable APIE to comply with its regulatory obligations, and to keep accounting records.

If you are offering or providing APIE with goods or services, your information may be processed in relation to such offers or contracts.

The legal basis for processing your personal information

If you have consented to the processing of your personal information, then APIE may process your information for the purposes set out above to the extent to which you have consented to APIE doing so.

Who will APIE share your personal information with

It may be necessary to share your information with the following:

Information processors, such as IT support staff, email providers, information storage providers;
In the event of complaints, APIE Trustees and staff who deal with complaints.
Other regulatory authorities.
Current, past or prospective employers or employees.
Education and examining bodies.
Family and associates of the person whose personal information APIE is processing.
Current, past or prospective employers.
Education and examining bodies.
Business associates, professional advisers and trade bodies e.g. the Charity Commission.
The intended recipient, where you have asked APIE to provide a reference.

Transfer of your information outside the European Economic Area (EEA)

This privacy notice is of general application and as such it is not possible to state whether it will be necessary to transfer your information out of the EEA in any particular case or for a reference. However, if you reside outside the EEA or your case or the role for which you require a reference involves persons or organisations or courts and tribunals outside the EEA then it may be necessary to transfer some of your information to that country outside of the EEA for that purpose. If you are in a country outside the EEA or if the instructions you provide come from outside the EEA, then it is inevitable that information will be transferred to those countries. If this applies to you and you wish for additional precautions to be taken in respect of your information, please indicate this when providing initial instructions.

Some countries and organisations outside the EEA have been assessed by the European Commission and their information protection laws and procedures found to show adequate protection. Most do not. If your information has to be transferred outside the EEA, then it may not have the same protections and you may not have the same rights as you would within the EEA.

APIE may transfer your personal information to the following which are located outside the European Economic Area (EEA):

Cloud information storage services based in the USA who have agreed to comply with the EU-U.S. Privacy Shield, in order to enable us to store your information and/or backup copies of your information so that APIE may access your information when they need to. The USA does not have the same information protection laws as the EU but the EU-U.S. Privacy Shield has been recognised by the European Commission as providing adequate protection. To obtain further details of that protection see https://ec.europa.eu/info/law/law-topic/informationprotection/information-transfers-outside-eu/eu-us-privacy-shield_en.

Cloud information storage services based in Switzerland, in order to enable us to store your information and/or backup copies of your information so that APIE may access your information when it needs to. Switzerland does not have the same information protection laws as the EU but has been recognised by the European Commission as providing adequate protection; see https://ec.europa.eu/info/law/lawtopic/information-protection/information-transfers-outside-eu/adequacy-protectionpersonal-information-non-eu-countries_en.

If you would like any further information please use the contact details at the end of this document.

How long will APIE store your personal information?

APIE will normally store all your information:

Until at least 1 year after the expiry of any relevant limitation period, for example from the date on which your employment terminates, the date of the last provision of service or goods, the date of the last payment made or received or the date on which all outstanding payments are written off, whichever is the latest. This is because it may be needed for potential legal proceedings. At this point any further retention will be reviewed and the information will be marked for deletion or marked for retention for a further period. The latter retention period is likely to occur only where the information is needed for legal proceedings, regulatory matters or active complaints. Deletion will be carried out as soon as reasonably practicable after the information is marked for deletion.

Equality and diversity data may be retained for 3 months in pseudonymised form for the purpose of research and statistics and complying with regulatory obligations in relation to the reporting of equality and diversity data.

Names and contact details held for marketing purposes will be stored indefinitely or until APIE becomes aware or is informed that the individual has ceased to be a potential supporter.

Consent

As explained above, APIE is relying on your explicit consent to process your information. You have the right to withdraw this consent at any time, but this will not affect the lawfulness of any processing activity carried out prior to you withdrawing your consent. However, where APIE also relies on other bases for processing your information, you may not be able to prevent processing of your information.

If there is an issue with the processing of your information, please contact APIE using the contact details below.

Your rights

Under the UK GDPR, you have a number of rights that you can exercise in certain circumstances. These are free of charge. In summary, you may have the right to:

Ask for access to your personal information and other supplementary information.
Ask for correction of mistakes in your information or to complete missing information APIE holds on you.
Ask for your personal information to be erased, in certain circumstances.
Receive a copy of the personal information you have provided to APIE or have this information sent to a third party. This will be provided to you or the third party in a structured, commonly used and machine-readable format, e.g. a Word file.
Object at any time to the processing of your personal information for direct marketing;
Object in certain other situations to the continued processing of your personal information;
restrict the processing of your personal information in certain circumstances.

If you want more information about your rights under the UK GDPR please see the Guidance from the Information Commissioners Office on Individual’s rights under the UK GDPR.

If you want to exercise any of these rights, please:

Use the contact details at the end of this document.
- APIE may need to ask you to provide other information so that you can be identified.
- Please provide a contact address so that you can be contacted to request further information to verify your identity.
- Provide proof of your identity and address.
- State the right or rights that you wish to exercise.
APIE will respond to you within one month from when it receives your request.

Marketing emails

Please note if you wish to unsubscribe from any marketing emails that you have signed up for, you can do so at any time by clicking the unsubscribe link in the footer of any email you receive from us, or by contacting us at christine@apartnerineducation.org.uk It may take one month for this to become effective.

How to make a complaint

The UK GDPR also gives you the right to lodge a complaint with the Information Commissioners’ Office if you are in the UK, or with the supervisory authority of the Member State where you work, normally live or where the alleged infringement of information protection laws occurred. The Information Commissioner’s Office can be contacted at http://ico.org.uk/concerns/.

Future processing

APIE does not intend to process your personal information except for the reasons stated within this privacy notice. If this changes, this privacy notice will be amended and placed on APIE’s website at www.apartnerineduction.co.uk.

Changes to this privacy notice

APIE continually reviews its privacy practices and may change this policy from time to time. When it does, an amended privacy notice will be placed on APIE’s website at www.apartnerineducation.co.uk.

Contact details

If you have any questions about this privacy notice or the information we hold about you, please contact our Data Protection Officer at:

Email: christine@apartnerineducation.org.uk

Post: 91 Eaton Terrace, London, SW1W 8TW

Telephone: 07769 738180

This policy was approved by Trustees on 26th June 2026.

It is to be reviewed June 2029